Clawback · Fictional example, not a customer document
The $299 one-time package covers one lease and one annual reconciliation. It includes a row-cited audit report, editable dispute letter, Excel category triage and request tracker, and row-specific backup-request worksheet. This preview uses synthetic schedule findings and user-entered lease references; Clawback does not inspect leases or invoices or verify clauses.
Run your free estimate · Review the $299 package · Review the tenant checklist
The paid package includes an audit summary, category-level triage, row-cited findings, and an editable request tracker. Category amounts can include overlapping flags and are screening figures, not a verified recovery. This sample uses fictional records.
The paid package includes a separate worksheet that carries each flagged schedule row and entered lease reference into a specific records question. Example:
schedule_row,charge,screening_flag,lease_reference,question_or_support_to_request,status 4,"Roof replacement","Category matches an exclusion entered by the user.","Lease § 7.2(c) (sample)","Please provide the itemized invoice and identify the lease provision authorizing this expense.",
The worksheet organizes follow-up; confirm the lease and supporting records before relying on or sending a request.
# CAM reconciliation audit draft **Property:** Riverside Plaza (sample) **Reconciliation year:** 2025 **Prepared for:** Northwind Market (sample) **Requested response date:** 2026-10-15 (entered by tenant; verify against the lease and applicable notice requirements) ## Potential adjustments for review ### Screening summary by check Amounts below are potential amounts before checking overlap between checks or rows. | Check | Potential amount | Schedule rows | | --- | ---: | ---: | | Potential amount above supplied cap | $250.00 | 1 | | Reported amount above supplied lease-threshold gross-up | $281.25 | 1 | | Expense category marked as excluded | $900.00 | 1 | | Potential amount above stated pro-rata share | $100.00 | 1 | | Administrative fee above supplied lease-based maximum | $400.00 | 1 | | Schedule row | Category | Check | Potential amount | Screening basis | Lease reference supplied | | ---: | --- | --- | ---: | --- | --- | | 2 | Controllable operating costs | Potential amount above supplied cap | $250.00 | Schedule pool amount $12,500.00 exceeds supplied pool cap $12,000.00 by $500.00. At a 50% tenant share, estimated tenant exposure is $250.00. | Lease § 7.2(a) (sample) | | 3 | Common electric | Reported amount above supplied lease-threshold gross-up | $281.25 | Reported pool amount $6,500.00 exceeds $5,937.50, the supplied actual variable expense grossed from 80% occupancy to the 95% lease threshold. At a 50% tenant share, estimated tenant exposure is $281.25. | Lease § 7.2(b) (sample) | | 4 | Roof replacement | Expense category marked as excluded | $900.00 | Category matches an exclusion entered by the user. At a 50% tenant share, estimated tenant exposure is $900.00. | Lease § 7.2(c) (sample) | | 5 | Security services | Potential amount above stated pro-rata share | $100.00 | Tenant-billed amount $600.00 exceeds 50% of the supplied schedule amount ($500.00). | Lease § 4.1 (sample) | | 6 | Administrative fee | Administrative fee above supplied lease-based maximum | $400.00 | Reported administrative fee $6,000.00 exceeds the supplied 5% rate applied to the expense base of $100,000.00 ($5,000.00 maximum). Tenant-billed fee $2,900.00 exceeds 50% of the supplied maximum ($2,500.00) by $400.00. | Lease § 7.2(d) (sample) | Estimated tenant exposure before checking overlap: **$1,931.25** across 5 finding(s). Largest-flag-per-row screening subtotal: **$1,931.25** across 5 schedule row(s). This avoids adding multiple flags from one row, but it is still unverified and may omit distinct issues. ## Backup to request by flagged row - **Potential amount above supplied cap (rows 2):** Please provide the lease cap calculation, the expense pool included in that calculation, and any permitted cap adjustments. - **Reported amount above supplied lease-threshold gross-up (rows 3):** Please provide the occupancy percentage, actual pre-gross-up expense amount, lease threshold, and calculation used to derive the reported gross-up. - **Expense category marked as excluded (rows 4):** Please provide the invoices and general ledger detail for this charge, and identify the lease provision relied on to include it in CAM. - **Potential amount above stated pro-rata share (rows 5):** Please provide the tenant's rentable area, the total rentable area used as the allocation denominator, and the resulting pro-rata calculation. - **Administrative fee above supplied lease-based maximum (rows 6):** Please provide the fee calculation, the expense base used, and the lease provision authorizing the administrative fee and its maximum. ## Review before sending These are screening flags based on the schedule fields and lease references entered by the user. Checks may overlap, and the total is not a verified recovery. Confirm each line against the executed lease, invoices, reconciliation method, and audit deadlines. Replace any unconfirmed lease reference before relying on this draft. This draft is informational and is not legal advice.
Dear Harbor Property Group (sample), We are reviewing the 2025 common area maintenance reconciliation for Riverside Plaza (sample). Please review the following potential discrepancies and provide the supporting calculations and source documentation: Please provide your response and requested records by 2026-10-15. This date was entered by the tenant and should be checked against the lease and applicable notice requirements. - Schedule row 2, Controllable operating costs: Potential amount above supplied cap, $250.00; screening basis: Schedule pool amount $12,500.00 exceeds supplied pool cap $12,000.00 by $500.00. At a 50% tenant share, estimated tenant exposure is $250.00.; lease reference entered: Lease § 7.2(a) (sample). Please provide the lease cap calculation, the expense pool included in that calculation, and any permitted cap adjustments. - Schedule row 3, Common electric: Reported amount above supplied lease-threshold gross-up, $281.25; screening basis: Reported pool amount $6,500.00 exceeds $5,937.50, the supplied actual variable expense grossed from 80% occupancy to the 95% lease threshold. At a 50% tenant share, estimated tenant exposure is $281.25.; lease reference entered: Lease § 7.2(b) (sample). Please provide the occupancy percentage, actual pre-gross-up expense amount, lease threshold, and calculation used to derive the reported gross-up. - Schedule row 4, Roof replacement: Expense category marked as excluded, $900.00; screening basis: Category matches an exclusion entered by the user. At a 50% tenant share, estimated tenant exposure is $900.00.; lease reference entered: Lease § 7.2(c) (sample). Please provide the invoices and general ledger detail for this charge, and identify the lease provision relied on to include it in CAM. - Schedule row 5, Security services: Potential amount above stated pro-rata share, $100.00; screening basis: Tenant-billed amount $600.00 exceeds 50% of the supplied schedule amount ($500.00).; lease reference entered: Lease § 4.1 (sample). Please provide the tenant's rentable area, the total rentable area used as the allocation denominator, and the resulting pro-rata calculation. - Schedule row 6, Administrative fee: Administrative fee above supplied lease-based maximum, $400.00; screening basis: Reported administrative fee $6,000.00 exceeds the supplied 5% rate applied to the expense base of $100,000.00 ($5,000.00 maximum). Tenant-billed fee $2,900.00 exceeds 50% of the supplied maximum ($2,500.00) by $400.00.; lease reference entered: Lease § 7.2(d) (sample). Please provide the fee calculation, the expense base used, and the lease provision authorizing the administrative fee and its maximum. The potential amounts listed total $1,931.25 before checking for overlap. The largest-flag-per-row screening subtotal is $1,931.25 across 5 schedule row(s); this avoids adding multiple flags from one row but remains unverified and may omit distinct issues. Neither figure is a verified claim amount. Please explain any item that you believe is permitted by the lease and provide a corrected reconciliation where appropriate. Please review the cited lease provisions and amounts, update the draft, and confirm any applicable notice deadlines before sending. Sincerely, Northwind Market (sample) Draft generated from user-entered lease references and schedule data. Review against the executed lease; not legal advice.