Organize the facts before drafting
- Record the property's name, reconciliation year, date received, and the lease sections that govern operating expenses, caps, gross-ups, tenant share, exclusions, and audit requests.
- For every question, note the statement row, category, amount, calculation or missing detail, and the lease provision you believe applies.
- Separate a difference you can reproduce from an item that needs invoices, general-ledger detail, occupancy data, or an allocation calculation.
- Check whether findings overlap before adding amounts. Do not describe a screening total as a verified credit or recovery.
The CAM review checklist covers caps, gross-ups, exclusions, supporting records, and audit deadlines. The backup request guide helps turn unclear lines into specific document questions.
A neutral letter structure
Identify the reconciliation and the relevant lease provisions.
List each questioned schedule row with its category and stated amount.
For each line, state the calculation or lease question and request the specific supporting detail needed to review it.
Ask for a written explanation or corrected reconciliation, and include a response date only after checking the lease and notice requirements.
Keep the tone factual, preserve copies, and review the final draft before sending.
This structure is a general review aid, not a legal template. A lease may require particular language, delivery methods, deadlines, or actions to preserve rights.
Prepare a row-cited draft from your estimate
Clawback's free estimator screens an itemized CSV against the lease values and categories you supply. If you choose the $299 one-time package, it uses your flagged rows and lease references to prepare a row-cited report draft and editable dispute letter for one lease and one annual reconciliation, downloadable as Word-compatible RTF or Markdown.
Clawback does not inspect lease files or invoices, verify the clause references, send the letter, or determine whether a charge is improper. Review every number, request, lease citation, and deadline before use. See the fictional sample report and letter to inspect the deliverable.
Start the free estimateThis guide is general information, not legal, accounting, or lease-administration advice. Confirm your lease's requirements and consult an appropriate professional when needed. See Clawback's Terms and Privacy.